Published on Thursday, July 9, 2020

Benefits of Simplifying Complex Linear Projects with Time-Distance Diagram

Benefits of Simplifying Complex Linear Projects with Time-Distance Diagram

Time-distance diagram or often termed as linear schedule is a project management tool to present time schedule in two dimensions i.e. time and distance.

This is normally used for linear projects, i.e. the projects which have linear construction properties or repetitive construction tasks such as construction of roads, bridges, tunnels, airport runways, high rise buildings, pipelines, railways and electrical transmission lines.

The diagram represents the location or length of the project and time at which a certain crew will be working on a given task.

Time is normally represented at vertical axis from top (start of project) to bottom (end of project) and the location or distance at horizontal axis.

Activities are represented as sloping lines based on the start and end coordinate (locations) with respect to time.

In contrast to the traditional method of Gantt chart, time-distance diagram shows not only the location of the activity but also the direction of progress and the progress and production rate.

Adding the location specific schematics, photos and cross sectional views is an added advantage to practically visualize the schedule for more understanding.

Benefits of Time-Distance Diagram

Although traditional CPM or Gantt chart schedule are widely used in the project management organizations and are a very good way of developing and reporting schedule. However Gantt charts are not that effective in case of linear projects.

In contrast, the time-distance diagrams are the best tool for such projects to easily plot and detail the project, highlight trends and issues with better clarity and visibility for the field team and management.

Some of the salient benefits of using time-distance diagrams over CPM schedules are detailed below;

1. Easy and Convenient

One of the main benefit of time-location diagram is ease.

For a similar scope of project, Gantt chart requires a number of pages and effort to come up with the schedule and that too with not the complete visibility.

Less visibility with Gantt Chart

As much confusing to go through the whole Gantt chart, often the management request another brief schedule to understand the main schedule. And if some modification is required at any level, this becomes a cumbersome process.

While on the other side, a time-location diagram is easy to develop and revise with much lesser effort than creating the traditional schedules.

As the project progresses, the reporting is also much easy with the time-location diagram than going through the percent completion of number of activities and WBS’s on a large number of pages.

Linear Schedule view in ScheduleReader

Time-distance diagrams have the added advantage to overview the progress at any location, issues and constraints, productivity rates, future forecasts and everything that a field supervisor or the management requires and that all in just one view.

In a nut shell complex linear projects are easy and convenient to create, easy to report and easy to understand with the time-distance diagram than CPM Gantt charts.

2. Improved Communication

One of the greatest strength of the time-distance diagram is its visualization features and ease of communication for the linear projects.

Effective Communication is the key to the successful project completion thus ranks very high among the project manager’s objectives.

Effective team communication with linear schedules

Communicating with the key stakeholders and subcontractors becomes very challenging when the project manager is not aware of latest developments, constraints and issue from the complex CPM schedules.

Gantt chart schedules makes it really difficult to communicate the project progress and status of a number of activities in the fast pace of construction environment.

Time-distance diagram is much helpful to cater these issues by addressing all the concerns in a simple and easy to understand way by communicating where work is going on, historical trends, productivity rates at various segments and future requirements thus avoiding any confusions from the unclear communications.

Road towards the success of project becomes even smooth when the field staff and management are all on the same page through the convenient way of presentation and coordination with the time-distance diagrams.

Did You Know...

ScheduleReader can present Time-distance diagrams in the Linear Scheduling view.

In order to view the project plans with the Time-Location diagram in ScheduleReader, project scheduler must ensure that the folowing three user-defined fields (UDF) are created in the schedule:

  • Two fields (data type: Number) for starting and ending point of the activity;
  • One field (data type: Text) for the activity shape.

Create User-Defined fields in Primavera P6

3. Risk Identification and Analysis

Risks either opportunities or threats have a great impact on the successful project completion.

A well planned and thorough schedule plays an important part in the timely identification and analysis of risks associated to the project.

Identify and analyze risks with linear schedules

As to reflect the entirety of overall project scope in just one view and the simplicity, associated risks become more apparent to identify at early stages of planning compared to pages and pages of complex network schedules. Impact of early identified threats can be reduced significantly by addressing it timely and keeping a buffer in the schedule.

On the other hand, any opportunities developed during the execution process gets highlighted during monitoring and reporting with the time-distance diagram thus an added advantage for the project managers to accelerate the schedule.

Even if any unforeseeable circumstances take place during the execution phase, sequencing of activities and productivity rates can be revisited easily to reduce the inefficiencies and speed up the project.

Time-location diagram is also very beneficial as As-built document for extension of time claims as it presents all the historical trends and bottlenecks encountered during execution of project.

4. Less Resources

In order to have full implementation, a number of planners and schedulers are required to work in a team for the development and maintenance of the complex CPM schedules whereas this number is reduced significantly with the use of linear scheduling method for the same scope and details of project.

Normally a single person can handle the medium sized project with the time-location diagraming method. Apart from the number of resources, expertise level requirement of planners for the time-location diagram scheduling is less and even junior staff can take up the responsibilities with little assistance from the management.

Junior staff can easily deal with time location diagram

Both of these factors significantly reduce the cost burden to the overall budget of project and thus avoiding cost overrun while having the improved planning, monitoring and reporting standards.

5. Effective Decision Making

A timely taken decision could save the project or ruin otherwise.

As the leader of the project, project manager needs to have clear vision and understanding to decide the fate of project.

As time-location method being easy to understand and interpret the historical performance, it highlights the lapses of each task with its historical performance and future forecast and subsequently helps project manager to take timely preventive or corrective action rather than going through the complex network of CPM schedules.

As an example, time-locations diagram is very easy to understand the sequencing of interrelated activities. A slippage or advancement of one activity impacts the successors and required immediate attention of project manager.

Any delay in material delivery suggests the mobilization of heavy equipment be postponed to avoid any idling cost or on the other hand any early arrival of material at field may trigger the requirement for early mobilization of heavy equipment at field for early completion of project.

Project manager relies very much on the scheduling sequences for such decisions to clearly see the impact of one activity to the overall project, both in terms of schedule and cost.

Having such information readily and accurately available in an easy to understand and interpret way, time-location diagram saves much of project manager’s energy and time for the right decision at right time.

6. Organizational Standards & Future Projects

One of the benefit of using time-location diagraming method is helping to develop productivity norms and performance standards.

Past performance and productivity data is collected from the time-location diagram for all the tasks at various working conditions to develop organizational standards.

Linear scheduling re-used in future projects

The same is then applied for the estimation of similar future projects.

This helps to develop a realistic bid estimation catering all the gaps and lessons learned from past and thus ensuring an optimum and winnable estimate.

Conclusion

For the complex linear projects, overall planning and reporting process is facilitated and simplified using time-distance diagrams as its more visual and intuitive compared to complex Gantt chart schedules.

If the time-location diagram is properly developed and maintained, it helps the project manager as well as all levels of field staff for better and detailed understanding of the whole project schedule, prerequisites and the driven factors.

For a field supervisor level, a better and detailed understanding means a complete insight of work going on at various tasks and next available work fronts for better utilizing the project resources.

For a project manager, better and detailed understanding results in right decision making, team management, schedule and cost management and ultimately the successful completion of overall project.

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