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Get Feedback on Activity Status From the Field Needed to Update Progress in Primavera P6

The Progress Update Feature

The Progress Update in ScheduleReader enables project participants to insert updates for on-going Activities contained within the XER or XML schedule. These update proposals can be applied to activity records in the Activities and Assignments Views.

The activity update proposals, are inserted through ScheduleReader and saved in separate .xls/.xlsx file created while in collaboration mode and saved on the location where the .xer file is located. This enables the scheduler to quickly gather the centralized feedback of each activity's progress from all field members on the project.

Progress Update Feature

The Scheduler then reviews the new reported status of activities within the Excel file and chooses whether to import the new values and update the original schedule in Primavera P6 or reject the proposals.

  •  Secure two-way communication between scheduler and onsite teams
  •  Real-time feedback on project & activities status reported from site
  •  Centralized feedback from all teams in a single point of access

Secure Two-Way Communication Channel

scheduler creates p6 schedule

Project Scheduler

Prepares the schedule using Oracle® Primavera P6 and distributes it to the project team

 schedule reader 

Teams members on site view the project plan and insert update proposals, which are saved in a separate .xls file.

scheduler updates p6 schedule

Project Scheduler

Reviews and imports the .xls file in Oracle® Primavera P6 where he Approves/Rejects the proposed changes 

Keep Project Schedule Updated at All Times

View linear schedules

Propose Feedback from Field

View project schedules while working on site and report back the status of your assigned activities to project schedulers, planners and managers.

Save time on linear construction projects

Save Time

Efficient communication through secure channel, that centralizes feedback from all teams and saves time spent on acquiring status updates through other means.

Get Fast access to linear construction schedule data

Enable Two-way Collaboration

Provide your teams with clear insights of the current project status, their activities and keep them engaged with the project from start to completion.

Team Members Working on Site

With ScheduleReader project participants can view the project plan and preview their assigned activities in a Gantt chart and tabular view while working on site. Through the Progress Update functionality they can insert proposal for activity updates in the following two views: ‘Activities’ and ‘Assignments’

The project parameters that can be updated are:

  • % Complete, 
  • Actual Start, 
  • Actual Finish, 
  • Activity Status, 
  • Activity codes.

The update proposals are saved within an separate Excel (.xls) file next to the location of the original schedule, a shared location or a personal folder. This allows the feedback from multiple employees to be centralized in a single point of access, which eases the scheduler job to gather the status of the different activities in progress.

This feature is perfect for field work as it gives project teams the opportunity to propose activity updates without making changes to the original schedule.

Note: With the Progress Update feature, team members on the field can also insert proposals to add new Activities in progress or inform the scheduler which activities are canceled and should be deleted from the plan. They can also view their updates directly in the Gantt Chart and see how potential updates will impact the milestones in the project.

Team Member

Project Scheduler

Schedulers Review Proposals from Team Members and Update Project Progress

After receiving the proposed activity updates, it is the project scheduler or planner's duty to review the team's proposals and perform the updates in the scheduling software.

Updating Primavera P6 project progress through Excel is common practice for most schedulers. The Excel file containing the activity update proposals from all employees can be saved on single, shared location, from where the scheduler can easily access and see the real status of each activity as it is performed on the field, at his own convenience.

The scheduler can then review or import the .xls file with the updates into Primavera P6 or a reflection of P6, where he can perform another review and choose whether to approve and update the schedule or reject the proposals from the team members.

At the end, the scheduler shares the up-to date original project plan with the project teams on site and this process can start from the beginning.


Designed to Improve The Project Execution Stage

 

Quality status reports and coordinated communication between project teams are key factors to consider during the execution stage.

Following the concept for simplicity, functionality and without violating any already established procedures, ScheduleReader™ will smoothly incorporate into any company workflow and boost the team's productivity and efficiency.

Learn how the Progress Update Feature works and experience the software first hand:

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How to Use the Progress Update Feature

Step 1

Open ScheduleReaderTM and import your XER / XML or XLS project schedule file.

Step 2

Navigate to the Progress Update View and enter into Collaboration mode.

Step 3

Review your assigned activities and insert update proposals to be sent to the scheduler.

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