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The Progress Update in ScheduleReader enables project participants to insert updates for on-going Activities contained within the XER or XML schedule. These update proposals can be applied to activity records in the Activities and Assignments Views.
The activity update proposals, are inserted through ScheduleReader and saved in separate .xls/.xlsx file created while in collaboration mode and saved on the location where the .xer file is located. This enables the scheduler to quickly gather the centralized feedback of each activity's progress from all field members on the project.
The Scheduler then reviews the new reported status of activities within the Excel file and chooses whether to import the new values and update the original schedule in Primavera P6 or reject the proposals.
Prepares the schedule using Oracle® Primavera P6 and distributes it to the project team
Teams members on site view the project plan and insert update proposals, which are saved in a separate .xls file.
Reviews and imports the .xls file in Oracle® Primavera P6 where he Approves/Rejects the proposed changes
View project schedules while working on site and report back the status of your assigned activities to project schedulers, planners and managers.
Efficient communication through secure channel, that centralizes feedback from all teams and saves time spent on acquiring status updates through other means.
Provide your teams with clear insights of the current project status, their activities and keep them engaged with the project from start to completion.
With ScheduleReader project participants can view the project plan and preview their assigned activities in a Gantt chart and tabular view while working on site. Through the Progress Update functionality they can insert proposal for activity updates in the following two views: ‘Activities’ and ‘Assignments’.
The project parameters that can be updated are:
The update proposals are saved within an separate Excel (.xls) file next to the location of the original schedule, a shared location or a personal folder. This allows the feedback from multiple employees to be centralized in a single point of access, which eases the scheduler job to gather the status of the different activities in progress.
This feature is perfect for field work as it gives project teams the opportunity to propose activity updates without making changes to the original schedule.
Note: With the Progress Update feature, team members on the field can also insert proposals to add new Activities in progress or inform the scheduler which activities are canceled and should be deleted from the plan. They can also view their
updates directly in the Gantt Chart and see how potential updates will impact the milestones in the
After receiving the proposed activity updates, it is the project scheduler or planner's duty to review the team's proposals and perform the updates in the scheduling software.
Updating Primavera P6 project progress through Excel is common practice for most schedulers. The Excel file containing the activity update proposals from all employees can be saved on single, shared location, from where the scheduler can easily access and see the real status of each activity as it is performed on the field, at his own convenience.
The scheduler can then review or import the .xls file with the updates into Primavera P6 or a reflection of P6, where he can perform another review and choose whether to approve and update the schedule or reject the proposals from the team members.
At the end, the scheduler shares the up-to date original project plan with the project teams on site and this process can start from the beginning.
Quality status reports and coordinated communication between project teams are key factors to consider during the execution stage.
Following the concept for simplicity, functionality and without violating any already established procedures, ScheduleReader™ will smoothly incorporate into any company workflow and boost the team's productivity and efficiency.
Learn how the Progress Update Feature works and experience the software first hand:
Open ScheduleReaderTM and import your XER / XML or XLS project schedule file.
Navigate to the Progress Update View and enter into Collaboration mode.
Review your assigned activities and insert update proposals to be sent to the scheduler.
Download ScheduleReader™ and try the Progress Update Feature!
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